01/15/2021
Executive Personal Assistant
Full-time, 40 hours
Competitive Compensation, and Benefits after 90-day Introductory Period.
PRIMARY DUTIES:
Primary responsibilities will include ensuring the smooth running of the household, performing administrative and household tasks, and working closely with existing staff.
Errands:
*Dry cleaning, shopping, deliveries.
*Shipping and tracking various packages; manage returns.
* Personal shopping as requested.
Household:
*Perform weekly walkthroughs using household checklists to identify action items.
*Schedule and work closely with other staff on various household vendors and contractors.
*Maintain a household vendor list. Build strong relationships with vendors.
Coordinate other household staff and assist
*Shop for household items as needed.
Home Office:
* Respond to incoming calls and greet guests.
*Oversee onsite vendors as needed.
*Demonstrate excellent email etiquette, concise and accurate communications.
*Blind copy email messages to Principals. Maintain strictest confidences--never disclose Principals’ contact information.
Other:
*Track birthdays and other important dates.
*Purchase gifts, develop and maintain gift tracker, and review and audit receipts.
*Prepare and submit expense reports.
Occasional wardrobe maintenance, i.e., schedule tailor, cobbler, etc.
*Work with travel concierge and accountant as needed.
*Plan and coordinate family activities and events.
*Assist with personal archival projects.
QUALIFICATIONS AND CHARACTER SKETCH:
*Worked in hospitality industry or worked for family office.
*Vault-like ability to maintain confidentiality and be ultra discreet.
