10/10/2023
Job description
ADMIN 3 – Job Ad
Target Start Date: October 30, 2023
Pay Range: $28 - $34 / hour
Work Hours: 8:00 am – 4:30 pm
We are looking for an enthusiastic, self-starter with a high proficiency for QuickBooks Online (required) to handle a large segment of accounting duties. This position will also be expected to cover general administration duties in our small office. Our company culture is family-oriented and positive while always maintaining a professional posture. This person supports company culture by practicing a generative and productive work ethic. It is important to create a cheerful presentation in the home office to foster a happy and productive work environment.
ACCOUNTING: (QBO proficiency required)
ACCOUNTS RECEIVABLE
-Process and make deposits
ACCOUNTS PAYABLE:
-Process and mail out checks
-Review and verify A/P invoices and check requests
-Sort, code, and match A/P invoices
-Enter and upload A/P invoices into accounting & project management software
-Reconcile A/P statements
-Monitor customer accounts to ensure payments are current
-Research and resolve invoice discrepancies
-Correspond with vendors and respond to inquiries
-Gather supporting documentation for audits
PAYROLL:
-Collect, compile, and enter payroll data using appropriate software
-Investigate and correct payroll discrepancies
-Update employee payroll records, as needed
-Process new employees for onboarding, terminations, and promotions
GENERAL ADMINISTRATION:
-Scanning, copying, filing
-Answer phones, screen, and direct calls
-Schedule appointments
-Prepare correspondence and documents
-Update and maintain internal staff contact list
-Process incoming mail and deliveries
-Download and sort company photos
-Assist with event planning and implementation
-Monitor and maintain office supply inventory
-Perform work related errands, as needed
-Monitor and oversee maintenance of office equipment
-Organize and maintain common offices areas
Send resumes to [email protected]